When a vessel is bound for Curaçao, one of the most critical steps before entering port is submitting a Pre-Arrival Notification in Curaçao (PAN) to the authorities. This form provides the local maritime authorities with key details about the vessel, its cargo, and crew, allowing them to plan for safe and efficient port entry. Curaçao’s Vessel Traffic Control Center (VTCC) must authorize every port entry.
Even though some operators initially plan to call at Aruba, many are rerouted to Curaçao due to the island’s superior port infrastructure and services. At SeaHarbor Group, we handle this process daily, ensuring every Pre-Arrival Notification is filed on time and in full compliance with Curaçao’s maritime regulations.
Why the Pre-Arrival Notification Matters
A PAN isn’t just a formality, it’s a legal requirement for all vessels approaching Curaçaoan waters. From 1 January 2024, ports must use a Maritime Single Window for ship data exchange. The notification enables port authorities, customs, and immigration to prepare for your vessel’s arrival, minimizing delays and ensuring a smooth turnaround.
Missing or incorrect information can cause clearance delays or even entry refusal. That’s why it’s essential to understand exactly what’s required and when.
Timing and Required Information
The Pre-Arrival Notification must be submitted at least 24 hours before arrival or upon departure from the previous port if the voyage is shorter. The document typically includes:
- Vessel name, IMO number, and flag
- Estimated time of arrival (ETA)
- Last port of call and next destination
- Cargo and bunker details
- Crew and passenger list
- Health, security, and safety declarations
SeaHarbor Group ensures all details are accurate and delivered through the proper channels,m avoiding administrative setbacks and ensuring full compliance with Curaçao Port Authority and Customs requirements.
Submitting the PAN in Curaçao
For vessels calling at Curaçao, the PAN is filed through the national maritime single-window system or directly with the Harbor Master’s Office via the agent. Agents coordinate between the vessel, port authorities, and other relevant departments, ensuring all clearance documents are in order before arrival.
At SeaHarbor Group, we prepare and submit the PAN on behalf of our clients, aligning every detail with Curaçao port entry documentation standards. Our operations team cross-checks each entry to prevent errors that could delay clearance Once the notification is accepted, vessels receive confirmation and any additional instructions for anchorage or berth allocation.
Common Mistakes to Avoid
- Submitting late: Curaçao authorities enforce strict timelines; missing the 24-hour deadline can delay entry.
- Incomplete data: Missing IMO numbers, incorrect ETA, or outdated crew lists can trigger manual review.
- Health declarations overlooked: Particularly post-COVID, accurate health and sanitation reports are non-negotiable.
A professional port agent like SeaHarbor Group can help avoid these issues, ensuring your arrival is processed efficiently and without unnecessary hold-ups.
Why Many Ships Reroute from Aruba to Curaçao
Although some ships plan to dock in Aruba, the island’s limited facilities and draft restrictions often make Curaçao the more practical alternative. Curaçao’s deep-water port, larger berthing capacity, and advanced logistics network allow for faster service and turnaround.
SeaHarbor Group assists operators in adjusting their voyage plans and paperwork when rerouting from Aruba, making sure their Pre-Arrival Notification (PAN) and supporting documents comply with Curaçao’s specific regulations.
Need Assistance?
Filing a Pre-Arrival Notification in Curaçao doesn’t have to be complicated. Whether your vessel is heading directly to Curaçao or rerouting from Aruba, our local expertise ensures smooth coordination from first contact to final clearance.
Contact SeaHarbor Group today to streamline your arrival process and experience the operational advantage of Curaçao’s world-class port infrastructure.